Committees & Roles

Rotary Avenues of Service

Rotary’s work is carried out through the various Avenues of Service, which are consistent across Rotary clubs worldwide.

Each club member is involved in an activity or project aligned with these avenues, providing meaningful opportunities to contribute and participate in Rotary’s mission of service above self.

The Avenues of Service are the philosophical and practical framework that guides the humanitarian and community activities of Rotary clubs worldwide. They represent the foundation of Rotary’s mission and values.

Club Service

Focuses on strengthening fellowship and ensuring the effective functioning of the club through active member engagement, leadership development, and successful club operations.

Vocational Service

Encourages Rotarians to use their professional skills, expertise, and ethical standards to serve others and promote integrity in the workplace.

Community Service

Addresses the needs of the local community through volunteerism, fundraising, charitable initiatives, and partnerships that improve quality of life.

International Service

Promotes global understanding, goodwill, and peace by supporting humanitarian projects and international partnerships across the world.

Youth Service

Recognizes the importance of empowering young people through leadership development, educational opportunities, mentorship, and service programs.

New Generations Service

Supports programs that inspire and develop future leaders by engaging youth and young professionals in Rotary’s values of service and community involvement.

Most Rotary projects span multiple avenues of service, and members often contribute across several areas.

To learn more about the Rotary Club of Richmond Hill’s activities, please explore the links on our website or connect with our committee chairs for further information, suggestions, or involvement opportunities.

Rotary Club of Richmond Hill

Club Positions & Committee Responsibilities

Below is a list of Club leadership positions and committees, along with a brief description of their responsibilities.

Executive Positions

President

The President has overall responsibility for the operation and leadership of the Club.

Responsibilities:

Recruit and select members for various Club leadership positions
Plan the Rotary year well before taking office
Oversee Club activities to ensure they are well attended and reflect Rotary’s spirit of fellowship and service
Conduct weekly meetings with assistance from the POD leaders
Provide leadership and strategic direction for the Club

President Elect

The President Elect prepares to assume the role of President and supports the current President throughout the year.

Responsibilities:

Prepare for the upcoming presidential year
Support the current President whenever possible
Develop a vision aligned with the Club’s strategic goals
Align Club goals with Rotary International and District objectives
Identify and recruit candidates for Club leadership roles

Secretary

The Secretary helps ensure the Club operates smoothly and efficiently while maintaining accurate records and communications.

Responsibilities:

Prepare and submit semiannual reports to Rotary International
Maintain Club membership records
Record attendance at meetings and submit monthly attendance reports to the District Governor
Maintain minutes of Club, Board, and committee meetings
Work with the incoming Secretary to ensure a smooth transition
Arrange insurance coverage for Club events
Coordinate name tags, banners, and Club supply purchases

Treasurer

The Treasurer manages the financial affairs of the Club.

Responsibilities:

Manage Club funds and accounts
Collect and submit dues and fees
Report regularly on the Club’s financial position
Work with The Rotary Foundation
Develop and manage the annual budget

Club Directors & Committees

Club Service

Focuses on fellowship, internal Club activities, and member engagement.

Areas of Responsibility:

District Conference
Club Bulletin Editor(s)
Attendance
Holiday Party Coordination

Duties:

Develop goals to support Club service initiatives
Conduct service projects including planning and evaluation
Identify opportunities for signature Club projects
Work with volunteers and partner organizations
Lead fundraising efforts for Club projects
Understand liability considerations for Club activities
Promote service projects with the Public Relations Committee
Foster partnerships with local and international Rotary clubs
Maintain and update the Club website

Community Service

Coordinates projects and initiatives that directly support the local community.

Activities Include:

Terry Fox Run
Online Auction
Santa Claus Parade
Craft Beer Festival
Chamber of Commerce activities
Other community support initiatives

Vocational Service

Promotes leadership, ethics, and professional development opportunities.

Activities Include:

High School Awards
Camp Enterprise
Rotary Youth Leadership Awards (RYLA)
Vocational Training Teams (VTT)

New Generations (Youth Service)

Supports youth engagement and leadership development.

Activities Include:

Interact Club
Rotaract Club

International Service

Supports humanitarian and international Rotary initiatives.

Activities Include:

International humanitarian projects
Polio Plus campaign support

Membership Committee

Responsible for membership growth, retention, and engagement.

Responsibilities:

Develop membership goals for the year
Educate members on recruitment and retention
Conduct classification surveys to reflect community diversity
Develop member satisfaction and engagement strategies
Conduct Club assessments related to membership development
Work with the Public Relations Committee to strengthen the Club image
Develop Club Membership Strategy documents
Coordinate the Club Mentorship Program

Public Relations Committee

Promotes the Club’s activities, projects, and public image.

Responsibilities:

Develop public relations goals
Utilize Rotary International PR resources
Create awareness of Club projects within the community and media
Promote Rotary’s key messages
Support membership recruitment efforts through communications and outreach

Environment Committee

Leads environmental and sustainability initiatives within the Club and community.

Responsibilities:

Develop and manage environmental service projects
Liaise with District environmental committees and RMCC (Rotarians Mitigating Climate Change)
Coordinate Annual Tree Planting initiatives